Contract Management
Put your contracts in order.

"Contract Management provides an overview of all active contracts and their corresponding durations. Transparency is logical, cancellation periods and deadlines are constantly monitored. Another benefit: Contract Management is a complete product instead of being a simple project solution."

Do you really know how many contracts you have ever signed? And what costs are involved? Get yourself an overview! The browser-based solution enables gathering of, search for and administration of any contract type. The unified and inclusive illustration of all contracts provides a comprehensive view of the value of your company, your business relationships and possible effects in terms of time and finances. Also your strategic IT applications can be integrated.

Overview Contract Management

Key features for risk minimization during contract management:

• Compliance with statutory regulations
• Always homogeneous status / topicality and contract transparency
• Standardized generation of contracts and further applicable documents
• Contracts are easily found
• Avoidance of content-related / technical risks of contracts
• Protection against the loss of contracts / integral parts of the contract
• Deadlines and contract options are adhered to
• Optimized, comprehensive handling
• Transparent approval / release process
• Short lead times, automated contract monitoring
• Accounting- and audit-proof

Functionalities:

Documents / attachments (archiving)

• Filing of documents in contract dossier
• Document types (scan, Office, e-mails, etc.)
• Contract processing, versioning, and history
• Efficient audit-proof archiving

Release process / workflows

• Integration of employees working in different divisions / sites / companies into the contract generation and/or approval process by means of release work flows

ERP integration (SAP, Navision, )

• Currency conversion for reporting
• Integration of master data (business partners, contracts)
• Integration in accounting (payments)

Evaluations / risks

• Capture of individual risks related to a contract
• Capture of evaluations coming from the divisions / companies

Reminder and early warning system

Capture of deadlines and reminders

Automatic notification when certain threshold values are being reached

Usability

• Convenient administration of all contract types
• Deadlines are adhered to
• Process-oriented contract generation
• Intuitive operation and high degree of user friendliness

Technical highlights

• Solution based on SharePoint technologies
• Quickly made available within extranet or intranet environment
• Maximum flexibility and at the same time high upgrade security ensured by standardization
• Integration in strategic IT applications on the basis of standardized interfaces

System requirements

• Microsoft Office SharePoint Server (2007)
• ecspand Services

ecspand is a product of d.velop AG.